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What’s the Difference Between a Base Seat and a Base User
What’s the Difference Between a Base Seat and a Base User
Kason McCaskill avatar
Written by Kason McCaskill
Updated over a week ago

What’s the Difference Between a Base Seat and a Base User?


Base innovates workflows from client requests to payments. One of the crucial aspects of maximizing the efficiency of Base lies in understanding its user management system. This guide is here to break down the differences between a Base Seat and a Base User.

Clarifying Base Seat vs Base User


Understanding the intricacies of a software platform is crucial for efficient utilization. In Base, terms like “Seat” and “User” are fundamental, but their differences might not be immediately clear, leading to potential misunderstandings and underutilization of the platform.

Base’s Solution:

Base ensures clarity in its functionalities. By distinguishing between a “Seat” and a “User”, you can better manage your team’s access and roles, unlocking the platform's full potential.

Deciphering the Terms: A Step-by-Step Guide

Ensure Proper Access:

  • Make sure you are the owner or have the required permissions to access and manage user settings.

1. Understanding Base Users:

  • Navigate to the organization selector, select “Organization Settings”


and proceed to the “Members” tab.

  • Here, you will find all the registered users, along with their details such as name, email, role, and permissions.

  • A Base User represents an individual’s account on the Base platform, determining their credentials and access.

2. Navigating to Seats:

  • On the ‘Plan & Billing’ tab, you can see the number of seats as well as the number of users filling those seats.

  • A Base Seat is equivalent to a license that grants access to the Base platform.

  • Seats can be assigned and re-assigned among users as need.

  • Understanding that a user requires a seat to access Base (unless they are a guest) is key. The number of seats determines how many users can be added to your organization.

Next Steps: Further Learning Resources

You've now learned the differences between a Base Seat and a Base User. This clarity is crucial in optimizing your usage of Base and ensuring that everyone in your team has the access they need.

To further your understanding and enhance your ability to manage your team on Base, consider exploring these additional resources:

  • How to Add New Users: Learn the steps to onboard new members to your Base organization.

  • How to Adjust Seat Count: Find out how to increase the number of available seats, allowing for more users to join your Base platform.


With this knowledge, you are now equipped to make informed decisions about user management in Base. Understanding the difference between a Base Seat and a Base User is fundamental to utilizing Base to its full potential, ensuring that your team is set up for success.

Should you have any further questions or require additional assistance, our support team is at your service.

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